A published document can also be shared outside the organization using the Public Link function.
| Please note that this feature is an optional add-on included in certain pricing plans but can also be purchased separately. The cost is 350 SEK/month and will be added to your upcoming invoice. If you have questions about your pricing plan, please contact sales@amsystem.com. |
How to Create a Public Document
Note: To access the functionality for sharing a document publicly, users must have the profile setting Publish/change public links enabled. Learn more about this profile setting here.
To make a document public, it must first be published. The function can be found in the document’s menu bar under the publish button.
- Select the Public Link tab.
- Click Add to generate a link. You can copy the link (URL) to paste it elsewhere. Alternatively, you can send the link directly via email. There is no limit to the number of links you can create, each one is unique.
- Under the Edit button, you can add a description for the link, set an expiration date for the link, create a password for access, choose the language for the document’s header and enable notifications if you (the creator) want to be alerted when someone opens the document.
How to Find Which Documents Have a Public Link
To find documents with a public link, follow these steps.
Start by navigate to Document » Search » Search document. Select the field Public link exists » choose Yes from the list. Click Run query (Play button).
How to Remove the Public Link from a Document
Documents with an active public link display a blue icon with the number of created links in the Publish button toolbar. Steps to Remove a Public Link: 1) Select Publishing Settings 2) Go to the Public link tab 3) Click Change 4) Choose Delete 5) Confirm by clicking OK
Note. This function should not be confused with the Link to Published Document (permalink) feature, which requires the recipient to log in to the system to access the document.
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Last updated: 1 April, 2025