Link to a published Document

This article explains how to create a permalink to a published document. This link can then be used to share the document from other services, such as an intranet.

Introduction

The purpose of this feature is to provide a simple way to link to and reference published documents from other services, such as an intranet or via email. Instead of instructing the user to "Go to the AM System and search for Document #1083," you can now provide a link that takes the user directly to the specified document.

Note: This feature should not be confused with the Public link function, which allows a document to be shared with a recipient who does not have a user account in the system.

The link requires that the recipient has a user account in the AM System and that the user has access to the specific document. If the user is logged into the AM System when they click on the link, they will be taken directly to the document. If the user is not logged in, they will be prompted to log in to access the document directly. If the user lacks access to the linked document, they will see an error message stating: You do not have permission to see this document.

How to Copy a Link

To copy a link to a published document, first navigate to the document you wish to link to. Then, click on the link icon located in the document menu.

Permalink - Document

Afterwards, you can use the icon to the right of the link for easy copying (or select the link and choose "Copy" via your web browser). Finally, you can paste the link into the service or function you wish to use.

Keep in Mind...

All users who have access to a published document can also copy the link to that document. However, the recipient must be logged into the system and have access to the document in order to read it.
Every time a user clicks on a permalink that leads to the AM System, a new tab or window will open with the specified document. This could result in the user having multiple tabs or windows open with the AM System at the same time. Therefore, avoid creating a "link library." Instead, consider linking to a "home page," where you can gather the remaining links. This approach allows for easy maintenance of the home page, from which further documents or functions in the AM System can be linked.
It is not possible to create permalinks to drafts or templates, only to published documents.