Login History - How the Feature Works
This article explains how, as an administrator, you can access login history to enhance visibility into user activity and create better conditions for monitoring.
As an administrator, you have the ability to access a detailed login history for users within the system. This feature allows you to track all user logins, thereby simplifying follow-up processes.
You can access this feature by navigating to: Administrator » Settings » Login History
What does the login history show?
The login history provides details about user logins over the past 12 months, as long as the user remains in the system.
The login history list displays:
- User's name
- User's email address
- Department affiliation
- Associated workspace
- Number of logins in the past year
- Date of last login
By clicking on a user, you can view more detailed information, such as the browser used during login and the IP address.
Search and filter options
To streamline the review process, you can search for individual users and filter the list by criteria such as department or workspace, providing a clearer overview of login patterns across different parts of the organization.
History Export
You can download the login history for further analysis or documentation. Note that the download will always include the entire year's history, regardless of any filters applied on the screen.
In the login history of the AM System, each user appears only once in the list, with the option to click in to view all login instances. However, the downloaded CSV file contains a row for each individual login. This means a user who has logged in multiple times will appear on multiple rows in the file. To group or summarize logins per user in the CSV file, pivot tables in Excel can be used.
If your CSV file appears strange and hasn't divided the columns correctly when you open it in Excel, it might be due to how Excel interprets the file's structure. A common issue is that Excel automatically expects columns in a CSV file to be separated by semicolons (;), whereas the file you downloaded from AM System uses commas (,) as column delimiters. This results in Excel grouping multiple values into the same column and displaying only a few columns, which can make the file difficult to work with.
To resolve this, we recommend not opening the CSV file directly. Instead, use Excel's built-in import function and ensure you select commas (,) as the column delimiter.
This way, you'll get a correctly divided table with all columns in the right place, making the file much easier to work with.